Collation & Pagination

We offer two options for collation & pagination of records:

  1. In-Person Collation, indexing, digital scanning and electronic bates pagination of medical and other associated records to include formatting in compressed file size and fully OCR searchable. Our bates numbering system incorporates a method whereby updating records can easily be inserted into bundles without having to create separate additional sections. All completed work can be returned to you via our shared workspace (where records can be viewed online, downloaded or shared directly with medicolegal experts) or via your preferred medium.

  2. Sortal: an AI-driven collation service offering a speedy collation solution with a return of work within one working week with a fixed fee of £350 (excluding VAT) per 2,000 pages.
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Key Features of Sortal

  1. AI Collation with Human Verification: Ensures accuracy and reliability in document organisation.

  2. Removal of Blank and Duplicate Records: Guarantees clean, concise bundles.

  3. Chronological Organisation: Provides a clear timeline of medical records.

  4. OCR Readable and Navigable: Facilitates easy access and searchability within documents.

  5. Secure and Accredited: Hosted on Amazon Web Servers with ISO 27001 and Cyber Essential Plus accreditations for maximum security. [Adam I’ve left in red above as you were clarifying whether it was ISO accredited or not]

Why Choose Sortal

  1. Efficiency and Speed: In-person collation can take 2 to 3 weeks; with Sortal, you receive your collated bundle within 5 working days.

  2. Cost Predictability: With a fixed pricing model, you know exactly what to expect.

  3. Flexibility and Customisation: While Sortal provides a streamlined indexed and paginated bundle, our traditional in-person collation service offers detailed document categorisation and unique bates numbering for more complex cases.

When to Use Sortal

  1. Sortal is ideal for cases where time constraints and file sizes demand a swift turnaround. However, for cases requiring detailed categorisation and unique bates numbering, our in-person collation remains the best choice. Our collaboration with Sortal allows you to select the method that best suits your needs.

  2. For more information on our Sortal solution please see the two leaflets below “About Sortal” and “Sortal Data Protection & Security,”